Prior to the season: EM takes inventory of all league equipment and orders gear/equipment as necessary. Gathers required equipment for each Rec team and assembles the gear into an equipment bag for Rec teams only (Rep teams have their own team equipment). EM is responsible for distributing the gear to the Rec teams prior to the season start and collecting gear deposit cheques from each Rec coach.
During the season: EM may need to order additional equipment/gear as needed but for the most part may just be required to exchange gear with Rec teams if needed.
After the season: EM collects Rec team gear and returns gear deposit cheques. EM will unpack equipment bags and take inventory for next season. Some minor repairs may be needed if possible to gear (new straps on catching gear, re-tape bat handles, etc.). Also during the off-season the EM may be needed to gather gear together for off-season clinics run by the league.
All in all this position is busiest from Feb-start of April before the season gets going. The rest of the months it's more of an on-call sort of position.
The scheduler creates balanced game schedules for the entire season for lower division House teams as well as creating balanced interlock schedules for the upper division House teams. Rep team schedules are provided but field allocation is the responsibility of the scheduler.
The scheduler also fulfills practice field requests throughout the season.
This position is very busy, requiring a few hours each day for about 2 weeks in early spring. Once the season begins, the needs of this position lighten considerably to a maintenance level requiring only about 1 – 2 hours per week.
The scheduler must be very organized and able to tend to requests in a timely manner.
This position requires clear and timely ongoing communication with Coaches, the Field Coordinator, and Schedulers from other associations.